Medical spas have stricter requirements than traditional salons: digital consent forms, health intake questionnaires, consultation workflows, and data security practices appropriate for sensitive client health information. These platforms are built for that level of care.
Ranked by intake form capabilities, consultation workflows, and data security.
| # | Platform | Price | Intake Forms | Consent Forms | Rating |
|---|---|---|---|---|---|
| 1 | Beauty Calendar Editor's Choice | Free 3 mo | ✅ Custom forms | ✅ Digital e-sign | ⭐ 4.9 |
| 2 | Phorest | $99/mo+ | ✅ Advanced | ✅ Full suite | ⭐ 4.5 |
| 3 | Boulevard | $175/mo+ | ✅ Premium | ✅ E-sign | ⭐ 4.4 |
| 4 | Acuity Scheduling | $16–$61/mo | ✅ Custom | Basic | ⭐ 4.2 |
| 5 | Mindbody | $129/mo+ | ✅ Forms | ✅ E-sign | ⭐ 4.0 |
Beauty Calendar includes a fully customizable intake form and consent form builder at no extra cost. You can create multi-page health questionnaires that clients complete before their appointment, with e-signatures captured digitally and stored securely in each client's record. The consultation booking workflow lets you require a consultation appointment before scheduling injectable or laser services.
From $99/month
Phorest's forms and consultation module is particularly strong for medspas running a high volume of treatment series (e.g., laser packages, chemical peel courses). It supports multi-session treatment tracking, before/after photo storage, and detailed service history per client. The higher price reflects its depth of features for established operations.
From $175/month
Boulevard's premium client booking experience suits high-end medspas where every client touchpoint matters. Its two-way messaging, pre-appointment intake automation, and clean client portal create an experience consistent with luxury service positioning. At $175+/month, it's designed for medspas generating $50K+/month in revenue.
Running a medspa — whether it's an aesthetics clinic, a botox and filler practice, or a laser treatment center — requires software that goes beyond standard salon booking.
Unlike hair salons, medspas must screen clients for contraindications before treatments. A client receiving Botox needs to disclose medications that affect bleeding. A laser patient needs to confirm they're not on photosensitizing antibiotics. Software that collects this information digitally before the appointment reduces chair-side consultation time and creates a documented record for each session.
Medical aesthetic procedures carry risk disclosures that must be acknowledged in writing. Digital consent forms with e-signatures (supported by Beauty Calendar, Phorest, and Boulevard) create time-stamped, legally valid records without printing, scanning, or filing physical paperwork. Each signed consent is stored in the client record, retrievable for any future dispute or audit.
Many medspa services (injectable treatments, laser hair removal packages, chemical peel series) require a consultation before the first treatment appointment. Software that enforces this workflow — blocking direct booking of treatment services until a consultation is completed — protects both the business and the client.
Clients often purchase packages of multiple treatments (e.g., 6 laser sessions). Good medspa software tracks which sessions have been completed, which are remaining on a package, and automatically alerts staff when a client is approaching their last pre-paid session — creating a natural upsell opportunity.